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How To Improve Your Facility Management With Healthcare Reports

Healthcare reports are important for your institution: find why in this article

Healthcare is one of the world’s most essential sectors. As a result of increasing demand in certain branches of care, driving down unnecessary expenditure while enhancing overall productivity is vital. Health institutions need to run on maximum efficiency across the board—in some cases, it’s literally a matter of life or death.

Despite this ominous message, we are living in the midst of a digital age. Rapid technological evolution means it’s now possible to use accessible and intuitive data-driven tools to our advantage.

For hospitals, hospices, homecare operators, and palliative care professionals looking to improve operational efficiency, producing and working with a healthcare report is the answer.

We’ve delved into the impact of big data in healthcare. Now, we’re going to consider the importance of reporting in healthcare.

Healthcare reports can help reduce errors, enhance the acquisition of vital data, reduce needless expenditure, and improve processes exponentially.

Like many of today’s most important industries, digital data, metrics, and KPIs (key performance indicators) are a part of a bright and prosperous future - and a comprehensive report has the power to deliver in each of these critical areas.

Without further ado, let’s take a detailed look at the role of a report in healthcare.

Your Chance: Want to test a healthcare reporting software for free? Explore our 14-day free trial & benefit from great healthcare reports!

What Is Healthcare Reporting?

Healthcare reports example showing metrics such as occupancy, forecasted patient turnover, efficiency, costs, etc.

Healthcare reports are a data-driven means of benchmarking the performance of specific processes or functions within a healthcare institution, with the primary aim of increasing efficiency, reducing errors, and optimizing metrics.

By utilizing interactive digital dashboards, it’s possible to leverage data to transform metrics into actionable insights to spot weaknesses, identify strengths, and predict events before they occur. This perfect storm of visual information ultimately makes institutions safer, more productive, and more intelligent.

In summary, healthcare analytics is critical to the ongoing success of any organization operating within this broad and invaluable sector.

To drive the message home: by leveraging a mix of advanced healthcare KPIs, insights, and online reporting tools, it's possible to not only obtain accurate facts that will benefit your organization, but this level of data can also lead to the discovery of fresh insights that can eliminate inefficiencies and achieve better health outcomes.

As a branch of business intelligence in the healthcare industry, reporting collects from the following five primary areas within the sector:

  • Insights into claims and operational costs
  • Metrics associated with pharmaceutical and research and development
  • Clinical data gathered from continual care, electronic healthcare records (EHRs), and trials
  • Important stats on patient behavior
  • Predictive insights and data to create preventative strategies or initiatives to improve care and prescription processes in an ever-evolving landscape.

According to the World Health Organization, there is a one in 300 chance of a person being harmed due to a care-related administrative error. Comparatively, there’s a one in a million chance of being harmed in an airplane incident. This discovery alone provides a direct answer to the question, ‘why is using a report important in healthcare?’ Without it, it’s unlikely healthcare institutions will ever reduce these figures to an acceptable level on a sustainable basis.

The Benefits Of A Healthcare Report

By tracking key healthcare data reporting insights and setting the right key performance indicators, your organization stands to benefit a great deal. Here are some notable examples and benefits  of using business intelligence in healthcare:

1. Improved management and decision making

The first benefit, and arguably one of the most important ones, is improved facility management and decision-making process. Armed with powerful insights coming from not only patient-related areas but also operational and financial areas, hospital managers can make informed decisions to ensure better clinical performance and correspondingly better patient outcomes.

With the help of a modern report and the right BI tools, managers can reduce costs while still ensuring a high level of service, predict demand for services and supplies, and prepare in case any unforeseen situations come up. The results are improved efficiency across the board.  

2. Preventative management

One of the most striking elements is the ability to harness the power of historical and current data to spot potentially fatal medical issues before they occur. This branch of predictive analytics in the care sector is pivotal to enhancing the quality of care and improving mortality rates.

To highlight the preventative purpose of a report in healthcare, 60% of healthcare leaders confirm their organization has adopted predictive analytics in recent times, and more will follow in the coming years. This is a testament to the essential role of predictive analytics in the sector.

3. Disease monitoring

Elaborating on our previous point, the predictive analytics and insights found in reports related to health can also help in placing surveillance on potentially large scale disease outbreaks, again by using a mix of past and present metrics or insights to ensure that the correct course of action or preventative measures are taken to control or contain the situation.

4. Cutting down unnecessary costs

As mentioned, healthcare reports can also make operations far more economically efficient. By collecting and analyzing operational metrics associated with your organization's daily expenditure in all primary areas from catering right through to patient medicine, data analysts can help health institutions streamline their budgeting processes and make alterations or substitutions based on safety, ethics, and trust.

5. Diagnostic and therapeutic techniques

Earlier, we touched on a severe lack of accessible or timely data, as well as an alarming rate of administrative errors. Hospital analytics give organizations the power to amalgamate clinical, financial, and operational data that determines the efficiency of their various processes, as well as the state of their patients, and the productivity of their programs. By gaining access to these insights, an institution can gauge which processes aren't generating desired outcomes, significantly improve wellness programs, and ultimately, reduce readmissions numbers.

Health specialist Kaiser Permanente, for example, leveraged healthcare reporting to assess, survey, and analyze patients that were at the biggest risk of a potential suicide attempt, discovering that the top 1% of individuals flagged were 200 times more likely to take their own life. This information proved invaluable in offering tailored therapy while taking all-important measures to reduce suicide rates.

Speaking on the subject, Gregory E. Simon, MD, MPH, a senior investigator at Kaiser Permanente, said:

“We demonstrated that we can use electronic health record data in combination with other tools to accurately identify people at high risk for suicide attempt or suicide death.”  

6. Patient wellbeing

Healthcare report data can assist hospitals in offering information on an individual patient basis. By doing so, an institution can give individuals tailored advice on how they can maintain a healthy lifestyle based on their medical data and biometric vitals. Not only is this priceless to providing superior levels of aftercare, but again, it's also a giant leap in helping to reduce readmission rates.

Dynamic, real-time data can also provide alerts if someone is under your care and at risk of a potentially harmful or fatal event. Although this falls under the remit of predictive analytics, it’s worth mentioning here, as managing a person's health with consistency is essential to their wellbeing. Once they leave your institution, you can use this wealth of data-driven insight to provide a level of aftercare that offers the very best personal, physical, and mental wellbeing.

7. Practitioner performance

A report can shed unbiased light on how your practitioners and staff are performing – an essential point on how management reporting can help improve the operation of the hospital.

With a healthcare industry report, it’s possible to accurately evaluate the performance, efficiency, and effectiveness of staff at the point of delivery. With sustainable performance evaluations, in addition, to reporting metrics related to patient wellness and satisfaction, you can leverage a performance dashboard and data analytics to provide ongoing feedback on your practitioners, offering training and support where necessary.

Ultimately, this will improve satisfaction levels, reduce unwanted errors, and could even save lives.

8. Staffing strategy

Expanding on our previous point, in addition to evaluating practitioner performance with transparency, online data analysis can also help to identify any internal bottlenecks or inefficiencies that are proving costly to the institution while hindering patient care.

A valued and well-organized workforce is more than likely to perform consistently well while reaching or even exceeding its targets.

By setting clear-cut KPI benchmarks and monitoring trends, you will be able to see where you might need to redistribute or restructure departments and optimize your complete HR analytics strategy. This, in turn, will enhance the success of your institution.

9. Enhanced communication and operational efficiency

Last but not least, another great benefit is enhanced communication and operational efficiency. More than any other organization, a care facility employs many people who cover different functions. From attendings, residents, interns, nurses, physical therapists, to rapid response teams and more, all of them need to stay connected to ensure the ultimate goal is achieved: excellent patient care. 

A modern healthcare report can help keep everyone on the same page regarding the performance of every relevant area. For instance, if a case needs the involvement of several specialists, all of them can access the data from one single location and get the information they need within seconds. This will not only improve internal communication but will also ensure operational efficiency in time. 

Your Chance: Want to test a healthcare reporting software for free? Explore our 14-day free trial & benefit from great healthcare reports!

Types Of Reports In Healthcare

Just like any other industry, health facilities involve several departments and areas. For this reason, there is a need to generate various report types for each of these areas. Here we list some of the common types.

  • Nursing bedside shift: Hospitals have people running around at all times. This is especially true for nurses who need to take close care of patients and be informed of all new developments about their treatments. For this purpose, they use nursing reports. These tools help nurses stay connected with any new developments or treatments that patients had during the previous shifts. The data presented here include medical background, current situation, treatment, and care plan that's usually conducted behind closed doors. Like this, off-going and oncoming nurses can stay connected to ensure excellent care. 
  • Medical report: Next in our types of reports in hospital care we have one that covers a person’s medical history in detail. It includes information about test results, images, treatments, medication history, hospitalizations, allergies, family history, among other things. They prove to be very useful when a person comes in for a consultation as it allows the doctor to get a full picture of the patient's health. In fact, having someone's health history can help professionals prevent certain diseases by spotting previous indicators. 
  • Hospitals management: Probably one of the most important types of reports in healthcare is the management one. This analysis tool allows managers to keep track of every relevant aspect related to facility performance. Here you find information about finances, costs, schedules, patient flow, and any other relevant data that will allow for the efficient functioning of the facility. With the help of modern technology, hospital managers can extract actionable insights to improve operational efficiency. 
  • Public health: As its name suggests, this type covers data related to public services. It communicates research, reviews, and commentaries related to public health practice and methodology. Like this, decision-makers can assess the current situation of their country or city, develop new policies, and evaluate the current public care strategy.  Common information that can be extracted from these statements includes health disparities, tobacco use, disease surveillance, infectious and chronic diseases, occupational disease, among others. 
  • Medical device: This type is fundamental to ensure great care as well as stay compliant with FDA regulations. This organization receives several hundred thousand medical device statements of suspected device-associated deaths, serious injuries, and malfunctions. For this reason, hospitals need to closely monitor the performance of all devices to ensure both excellent care as well as compliance. This way any issues can be spotted before they happen. 

Healthcare Report Examples And Templates

At this stage of our journey, we’ve answered the question, ‘what is the importance of healthcare reporting?’ However, while you know the benefits of analytics in this industry, the best way to understand the value on a practical level is by exploring real-world examples.

That said when it comes to a report that yields results, there are a host of metrics or KPIs that can help improve the overall efficiency of your institution. Here we're going to explore the main areas of value:

1. Hospital KPI dashboard

Hospital analytics gathered on a healthcare report

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While there is a wealth of data available to modern health providers and institutions, with so much generated from a number of different departments, specific key metrics can become fragmented, causing many important insights to remain unused or untapped.

For transparency, efficiency, and to ensure every element of data is used to its maximum potential, a centralized hospital KPI dashboard is the greatest ally in your quest for success.

Main KPIs:

  • Treatment costs: An economic management-based KPI that helps providers calculate the amount of money an average patient costs.
  • ER waiting time: The ER waiting time KPI measures the length of time a person arrives in the ER right through to the moment they see a physician. This metric needs to be monitored closely over time to identify trends and iron out any odd spikes in wait time.
  • Patient wait time: The length of time a person has to wait for treatment or consultancy is a critical factor in patient contentment levels. This KPI quantifies and displays the average length of time someone has to wait from registration to treatment. By reducing wait times, you stand to increase your satisfaction levels in a big way.

2. Patient satisfaction dashboard

Patient satisfaction healthcare report

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The potential showcase of your facility, the satisfaction BI dashboard helps to translate the efforts you put in welcoming and treating individuals in addition to the degree of safety in which you carry out your services.

Insights of this nature can help significantly improve the safety of your practices as well as your levels of communication with the people passing in and out of your doors. Patient satisfaction is of vital importance, so it’s worth measuring.

Main KPIs:

  • Patient satisfaction: A top priority for any organization, the satisfaction KPI provides a deeper look at overall satisfaction levels based on wait time, nutrition, care, and processes. A mix of feedback and valuable satisfaction-based metrics will help you make all important changes to your organization, helping you to improve satisfaction levels on a consistent basis.
  • Patient safety: A pivotal component of the dashboard, this particular KPI provides a deeper understanding of your institution's capacity to deliver quality care to its patients, keeping them safe from contracting new infections, postoperative complications, or any form of sepsis.
  • Patient waiting time: This will provide the same data and insights as the same KPI metric included in the hospital KPI dashboard.

3. Hospital performance dashboard

Hospital analytics metrics displayed on a dashboard to monitor the performance of the facility

**click to enlarge**

By leveraging the power of clear-cut targets and pre-defined outcomes, the hospital performance dashboard offers the kind of visualizations that can significantly enhance all key areas of your institution.

From patient care right through to staff management, this centralized data source provides the information you need to ensure your institution is a sustainable success.

Main KPIs:

  • Average stay: An overall measurement of the time spent, on average, by an individual admitted to your institution.
  • Readmission rates: The readmission rate KPI offers an insight into the number of persons that return to your institution shortly after being released. This KPI is particularly effective as it provides a gauge on the level of care that has been offered as well as how it can be enhanced.
  • Costs by payer: An insight that evaluates the distribution of costs among various organisms, costs by payer assesses the providers that are covering the care of your patients. By understanding this metric, you can gain priceless insights into overall satisfaction as well as cost efficiencies.

4. Patient dashboard

Healthcare reports example showing metrics such as occupancy, forecasted patient turnover, efficiency, costs, etc

**click to enlarge**

Last but not least in our rundown of real-world healthcare analytics examples, we arrive at our essential patient report.

This visually-cohesive melting pot of data offers a window of insight into key areas of patient logistics, including bed occupancy rates, costs, and follow-up rates. This is an invaluable tool for busy departments such as geriatrics, gynecology, internal medicine, pediatrics.

With this cutting-edge dashboard, no informational stone is left unturned. As such, this is an essential tool for swift, accurate decision-making as well as long-term strategic planning. It can foster efficiency and even save lives.

This patient report is designed to help you provide an exceptionally high standard of care across the board while responding to constant change - and when it comes to healthcare, that is priceless. Let’s dig a little deeper.

Main KPIs:

To put the power of this essential dashboard into perspective, let’s look at its primary KPIs:

  • Bed occupancy rate: This trend-based KPI gives a clear indication of bed availability over specific timeframes. By monitoring this regularly, you will be able to balance availability across departments while reducing pressure on your institution.
  • Equipment utilization: This essential visualization will show you which tools you’re utilizing the most to help you understand internal supply and demand on a deeper level.
  • Patient drug cost per stay: This most striking of KPIs is invaluable for improving financial efficiency and growth on a long-term basis. It’s a brilliant tool for departmental funding allocation.

How To Create An Efficient Healthcare Report

How to create an efficient healthcare report: 1. Define the hospital's needs, 2. Choose the right KPIs, 3. Ensure patient privacy, 4. Invest in healthcare analytics software, 5. Select an efficient report format

Now that we’ve covered the main benefits and a list of useful examples. It is time to start thinking about generating your own healthcare report format. Here we list 5 important steps that will put you on the right track to perform successful analytics. 

1. Define your facility’s needs 

The first step to building any kind of report in health is to think about your goals and needs. On one hand, your goals might be linked to improving the performance of certain areas such as ER response time, readmission rates, lowering costs, or others. On the other hand, your needs might include a better monitoring system for shifts, operations, and finances. Each of these goals and needs will vary in different facilities, defining them carefully is a critical step as it will map your process forward.

2. Select relevant KPIs and metrics 

Once you’ve defined your main needs and goals it is time to choose the KPIs and metrics that will help you measure your efforts. There are a wide variety of metrics that can be tracked coming from patient experience, operational processes, finances, general management, and more. However, not all of them will help you track your goals, and using too many KPIs can end up misleading your analysis. The important thing is that you keep it focused on your goals and needs and you can do that with the help of a modern KPI tool.

3. Make sure you are compliant 

Trust between patients and organizations providing care is fundamental. When reaching out for medical help, individuals provide sensitive information about their life that they might want to keep private. Common privacy concerns in the health industry include organizations sharing data with family members, pharmaceutical companies, or other providers without consent. If someone is sure its information will stay private, he or she will most likely seek treatment for a disease. 

For this reason, privacy and compliance should be a factor to consider. There are various regulations that govern the privacy of patient data, and organizations need to follow them to avoid penalties and fines. One of them is the Health Insurance Portability and Accountability Act (HIPAA). The HIPAA aims to strike a balance that allows for the use of important data while protecting the rights of the individuals seeking care.  Its main goal is “to ensure that individuals’ health information is properly protected while allowing the flow of health information needed to provide and promote high-quality health care and to protect the public’s health and well-being”.

4. Select an efficient report format

In healthcare, maybe more than any other industry, the need for an efficient reporting process is critical as any mistakes can affect the caregiving process. One of the points to consider is the format in which your reports will be viewed and shared. In a hospital’s daily work environment there are people running around everywhere, and having the capacity to access critical data on the go is an invaluable benefit. 

We have already shown you a list of interactive dashboard examples that display data in real-time. These examples we’re created with a modern dashboard creator that allows you to access your report from any type of smart device. For example, a nurse might need to access relevant patient data from an iPad when doing morning rounds. A doctor might need urgent access to data from his or her phone when being outside of the clinic. Taking this into consideration, providing flexible report formats is a must. 

5. Invest in healthcare analytics software

Healthcare and data analytics are more connected than ever. In fact, the healthcare analytics market is projected to reach USD 75.1 billion by 2026 from an estimated USD 21.1 billion in 2021. This is because analytical tools have helped health professionals and organizations to identify trends, predict future outcomes, and extract insights to improve their performance not only on a clinical level but also on an operational and financial level. 

With all this in mind, choosing the right software is a critical step in the process. There are many BI reporting tools available in the market that offer various features to take your data analysis to the next level. The important tip when picking which tool to invest in is to keep in mind your facility’s needs. For example, providing multiple report formats, sharing options, ease of use, advanced technologies such as predictive analytics, data visualization options, among others. 

Your Chance: Want to test a healthcare reporting software for free? Explore our 14-day free trial & benefit from great healthcare reports!

Conclusion & Key Takeaways

The wealth of health data available in today’s digital world means that integral institutions like yours no longer have to shoot in the dark or make potentially costly estimations to improve care and make vital decisions when they matter most.

Now, you can make informed choices about how your organization is run while responding to issues or emergencies in real-time with transparency, confidence, and diligence. The age of information is here, and there’s no going back.

Healthcare is one of the world's most invaluable services - you simply cannot put a price on health and wellbeing. By working the right metrics from the right places and understanding how to transform insight into action, you will improve the lives of your staff and patients while gaining the ability to respond to constant change. You will make your institution better, make a difference, and continue to provide a service you can be proud of.

To discover more about how we can help your institution thrive, explore our dedicated healthcare analytics page or connect with us. You can also try our 14-day free trial!

We look forward to helping you take those first steps towards digital enlightenment.