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To compete, evolve, and remain relevant, today’s most forward-thinking businesses prioritize the continual improvement of their internal processes while measuring their success with pinpoint accuracy – and hiring talent is no exception.
There may be many talented job-seekers out there, but connecting with the best possible candidates for any role in your organization can seem like an uphill struggle. Not only is it important to source the right people for your company, but it’s also essential for your new recruits to fit into your internal culture, remaining motivated, happy, and engaged at all times. That’s where recruitment KPIs come in.
By utilizing recruiting KPIs presented through the medium of visual and interactive HR dashboards, it’s possible to use recruitment KPI metrics to better interpret and evaluate a variety of staff acquisition factors that aid in hiring processes. If you embrace recruitment analytics with the aid of various HR KPIs, you’ll be able to develop new strategies that will have a positive impact on your organization from human resources, interdepartmental collaboration, and KPI management perspectives.
According to ManpowerGroup, around 72.8% of companies are experiencing difficulties when trying to source skilled candidates, and 45% of employers are concerned about finding people with the right skills for particular roles within the organization.
To give you a greater understanding of recruitment analysis and hiring metrics, we’re going to look at the benefits of using recruitment KPIs, explore the meaning of analytics in recruitment, glance at recruiting dashboards, showcase 28 key recruitment metrics examples, and provide you essential tips to create your own recruiting report practice.
Let’s get started.
What Is Recruitment Analytics?
Recruitment analytics is the process of using data-driven insights to ensure you are hiring top candidates for key roles in your business. Thanks to predictive analysis and real-time data, you’ll cut costs and identify factors that are influencing your hiring strategy.
Before we delve any deeper into the dynamics of recruitment metrics and dashboards, it’s important to understand the meaning of recruitment analytics as well as its role in the commercial world.
When you are an organization looking to gain new employees, data analysis tools allow you to read data patterns that facilitate formulating information-driven strategies. In this case, you will need strategies that will empower you to hire the most qualified candidates that are best for the position.
In order to read these data and analyze patterns, human resources departments use online business intelligence to consolidate the data and work on it. Thanks to their data visualization capabilities, they can easily elaborate recruitment dashboards, which are tools that empower people to read and understand data patterns in a streamlined, comprehensive manner. You can use recruitment dashboards to input a variety of KPIs into the system, and you can evaluate a variety of factors that will aid your hiring strategies.
Now, in a data-driven business world, you have to be able to leverage data so that you can stay on top of the competition, hire the right employees, make sure your managers are following the best contracting practices, and take steps to ensure that the employees are functioning within your organization to the very best of their abilities.
By leveraging the power of recruitment analysis to your advantage and working with an interactive dashboard software, you'll be able to streamline your hiring efforts in a number of key areas, including vacancy fill times, application reviews, talent screening and shortlisting, and recruiting value or accuracy – among many others.
Measuring, exploring, and analyzing recruitment analytics that is relevant to your hiring goals over set timeframes will give you the power to refine your efforts over time, reducing inefficiencies while streamlining your processes while recruitment KPIs will give you the tools to set and measure specific hiring-based goals for your business, which will ultimately help your organization to source and retain the kind of staff that will propel it to prosperous new heights. Now that you know details about recruitment analytics, let's focus on recruitment KPIs and their basic definition.
"The competition to hire the best will increase in the years ahead. Companies that give extra flexibility to their employees will have the edge in this area." – Bill Gates
What Are Recruitment KPIs?
Recruitment KPIs are business insights that allow HR professionals to optimize the recruiting process, improve their performance, and enhance productivity. With the aid of in the moment insights, HR teams can make smart strategic decisions to reach their recruiting goals.
Such insights are critical in establishing a healthy HR process and, ultimately, bringing sustainable development to the company and its resources. We will now go into more detail about what you can learn from such indicators and what kind of assistance they can offer.
What You Can Learn From Recruitment Metrics
Before we get into the finer details and specific metric tools to use for your recruitment dashboards, it’s important to understand what exactly you can learn from recruiting metrics. Start by considering the following points:
- How long does it take to hire employees?
- Is your potential candidate the right fit for the job?
- How much money are you spending on the entire hiring process?
- How efficient are you in the hiring process?
- How many candidates are applying for your job postings?
- Which places are the candidates looking for your job postings?
- How well does your new employee perform on the job?
- Does the job description that you provided with the listing accurately represent the actual job details?
- Is your recruitment journey engaging, transparent, and efficient?
With the help of these points, you can use recruitment metrics on your real-time dashboard and generate astonishing amounts of insights.
As you will slowly discover, there is some extremely valuable information that you can gain from using recruiting metrics. In an information-driven world, using the appropriate online data visualization tools to understand what lies behind these numbers and figures will allow you to play your cards right. Now that recruiting talented professionals propel your organization forward into success, you do not want to miss opportunities to better understand how to acquire the ideal candidates before your competition gets there first.
Now that you understand the fundamentals of recruitment analytics, let’s take a look at some recruitment dashboard examples.
What Are Recruitment Dashboards?
A recruitment dashboard is an analytical tool to track, monitor, and analyze every aspect of your hiring efforts. By working with a mix of KPIs, you can uncover trends and patterns that will ultimately optimize your hiring strategy, offering the best returns.
Recruitment dashboards are also designed to help you keep your existing staff engaged, motivated, and valued—something that is essential to ongoing commercial growth in today’s competitive digital age.
HR dashboards are increasingly popular and important in today’s human resources departments. They help visualize key information to manage the workforce the best way possible, and understand potential pain points, in order to resolve them as soon as they are spotted. The smart use of recruitment analytics saves a lot of stress and money in helping managers make better-informed decisions or track employees’ performance.
Data is a very powerful tool for human resources during the hiring process when you leverage recruiting insights on your online dashboard. The days when you take an age to secure quality employees for your organization based upon limited information are now over.
As a data-driven organization, you can measure a variety of factors that can help in the recruiting process, and in order to do that, you can use your recruitment dashboards to better read key performance indicators (KPIs), and evaluate the effectiveness of your recruitment process.
In addition to using data to attract new recruits to your organization, HR managers can also use visual dashboards to manage their existing talent.
Let’s face it, you have to stay competitive in this constantly and swiftly adapting world of data, and in order to do that, you have to source the best employees, and use the most advanced HR analytics software available that can help give you the extra edge to boost the success rate of your business.
There is a wide variety of recruitment KPI examples that you can use on your dashboard to ease the recruitment process. These dynamic KPIs are highly-visual and built to improve long-term strategic planning as well as real-time decision-making. Housing the right mix of these visualizations in a recruiting metrics dashboard will give you a panoramic overview of your entire strategy, helping you hone in on the parts that need improvement or have the power to take your hiring efforts to the next level.
Recruitment Metrics Dashboard Examples
Now that you’re up to speed with the recruitment analytics dashboard and recruitment analysis essentials, we’re going to explore three real-world tools.
Each recruitment dashboard sample is equipped with a different mix of key performance indicators but is designed to streamline as well as improve key activities linked to hiring and retention.
1. Recruiting dashboard
First up, we have our recruiting dashboard. This balanced and visually striking tool exists to help stretched HR managers streamline recruiting timelines while driving greater financial efficiency across the board.
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Armed with a melting pot of visuals that facilitate ‘on the spot’ decision-making, this recruitment metrics template breaks down various hiring costs based on organizational seniority as well as the hiring conversion rates of your HR team members.
Here, you can break down every key chunk of the recruitment funnel while exploring trends related to your time to fill certain positions as well as staff turnover according to age range. Working with these key insights will empower you to support your existing HR staff while taking targeted measures to streamline your hiring funnel and retain staff within age groups with the highest turnover—everything you need to succeed.
- Cost per Hire
- Recruiting Conversion Rate
- Time to Fill
2. Talent management dashboard
Next, we move on to our dynamic and engaging talent management dashboard. This slick analysis tool is equipped with the intelligence required to keep your staff happy, engaged, and motivated.
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The visual tools contained here are designed to help you look after the people that make your organization tick in the ways that matter most, resulting in higher retention rates as well as a better brand reputation.
Here you can interact with the recruiting KPIs that uncover trends based on dismissal rates, staff ratings based on specific attributes, key turnover rates, high-level hiring stats, and staff satisfaction rates. Making this recruitment dashboard template an essential part of your toolkit will ensure you show the very best commitment to your employees, enjoying incredible returns in the process.
- Talent Satisfaction
- Talent Rating
- Talent Turnover Rate
- Dismissal Rate
3. Recruiting diversity dashboard
Ensuring diversity in the workplace is essential. No longer is it acceptable to see diversity as some added bonus—now it should be a key part of your culture—as it should have always been.
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To track and manage your diversity practices while ensuring that your hiring activities are balanced, fair, and inclusive, working with the right data is important.
This decidedly vibrant recruiting metrics template features visual insights that offer a detailed snapshot of hiring trends based on gender, disability, and ethnicity.
Here you can see how balanced your hiring efforts are while gaining a panoramic view of your organization’s overall diversity profile. If you feel you’re lacking in terms of diversity and inclusion, this data-driven tool will help you make the right tweaks and choices across the board.
- Gender Diversity by Role
- Ethnicity Diversity
- Turnover Rate By Group
- Recruitment Breakdown By Ethnicity
“You can have the best strategy and the best building in the world, but if you don’t have the hearts and minds of the people who work with you, none of it comes to life.” – Renee West
Why You Need to Track Your Recruitment Funnel
It’s clear that recruitment online reporting tools and recruiting reporting metrics are a powerful force. But without accurately tracking your recruitment funnel, your efforts could be diluted and become less efficient in the long run.
As we established, finding the right people for your organization can prove to be a tricky process. That said, your recruitment funnel will help shape your strategies for successful talent acquisition in all departments – from customer services to marketing and beyond.
Although each recruitment funnel differs slightly from business to business, fundamentally, your recruitment funnel consists of:
- Attracting passive candidates for a particular role.
- Setting up the application processes and offering shortlisted interviews or assessments.
- The interviews and assessments of your shortlisted active candidates.
- Hiring or offering the role to the most suitable candidate.
- Acceptance and onboarding.
By tracking each stage of the funnel with the help of a dynamic recruitment funnel dashboard, you’ll be able to streamline every stage of the process, keeping your candidates engaged throughout, and ultimately sourcing the best possible person for the role. In turn, this will fuel organizational growth, ongoing development, and an increase in your bottom line.
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This particular recruitment funnel template was created with a professional dashboard maker and it offers a comprehensive insight into each stage of the hiring process, providing key data on elements – such as the length of particular stages or cycles of the operation – while delivering insights on the level of activity at each stage of the recruitment funnel.
This information is invaluable as it will help busy modern businesses continuously improve and enhance their overall hiring strategy, cementing a sustainable level of success. And in today's digital age, constant improvement and evolution are vital – especially concerning talent acquisition.
Now that you know how to optimize your recruitment BI dashboards, let’s look at a mix of dynamic recruitment KPIs examples.
Our Top 28 Recruitment Metrics & KPI Examples
Now that we’re up to speed with the power of recruitment metrics and understand what we can learn from how recruitment indicators let’s get under the skin of the recruitment metrics examples that will ensure your HR and recruitment initiatives are optimized for the level of sustainable success that will propel your organization to the next level. These 28 striking visualizations will all serve as a north star when you’re looking to make the right hiring decisions consistently.
First, we’re going to look at the recruiting KPIs you would typically find on a hiring dashboard. These essential insights are designed to reduce inefficiencies while streamlining the hiring process. Let’s start with recruitment & hiring performance indicators.
1. Offer acceptance rate (OAR)
Your OAR is one of the most important talent acquisition KPIs, as it will demonstrate your ability to understand your candidates' preferences and priorities.
If your OAR is consistently high, it's a clear indication that your job specs are transparent, your hiring strategy is fluid, and you are taking measures to tailor your offers to meet candidate needs as well as expectations.
If your OAR isn’t measuring hiring success, by analyzing trends and patterns, you will be able to get straight to the root of the issue and take strategic action to improve your communications, job spec messaging, and overall candidate experience. As a result, you will attract consistently high-quality talent to your business while improving your recruitment retention rates across the board.
In summary, if every aspect of your candidate experience is cohesive and informative, you will make it easier for potential hires to get on board with your company culture, developing a sense of motivation and loyalty before the end of the process. In that sense, OAR is one of the most essential recruitment reporting metrics for any hiring or HR department.
2. Candidate experience
Much like net promoter score indicators are pivotal to keeping your existing staff happy, engaged, and motivated, NPS-style KPIs are also incredibly effective for the candidate experience.
In addition to OAR, candidate experience NPS metrics will empower you to drill down into specific areas of your recruitment strategy by understanding the overall satisfaction levels of your candidates.
Using a recruiting metrics template to quantify your candidate experience, NPS will offer the level of insight you need to optimize specific areas of your hiring journey – from initial application and first interviews to assessments, digital communications, and beyond.
To demonstrate the value of using NPS scores to benchmark your candidate experience initiatives, you can simply use this metric to gain at-a-glance access to the success of your satisfaction from a recruitment perspective.
To gather clean, reliable data for recruitment analytics metrics of this variety, you can also adjust this metric and ask your candidates to rate their overall experience from one to ten (to identify your percentage of Promoters, Passives, and Detractors) while asking for specific feedback.
This powerful mix of qualitative and quantitative data will paint a panoramic picture of your candidate engagement efforts across touchpoints, giving you the intelligence you need to continually adapt to the landscape around you.
3. Time to fill
Time to fill metrics promotes stability within your organization. It measures how long it would take to locate and recruit a potential new employee. The process begins with a requisition being approved by a company and extends to the point when the candidate has completed the necessary background checks. Essentially, it gives managers the opportunity to understand how long it takes to fill a job position.
This is important because hiring employees can often be time-consuming, involving multiple steps. The most successful organizations want to take measures that will considerably reduce their HR KPI ‘time to fill’ figure while keeping a good quality of hire to ensure the best possible outcome.
4. Quality of hire
This recruiting metric basically indicates whether the person who was appointed to fill the position is good or bad for your organization.
It is generally used to measure the performance of a new candidate during a one-year period. Low ratings can indicate bad hires, and this can cost companies a substantial amount of money. Knowing exactly how your employees are helping your organization and what skill sets they’re bringing to their job, is integral.
5. Source of hire
How do you know where to look when hiring the best people for your organization? Well, the smartest recruiters use the source of hire. Candidates are using lots of digital channels to research and find your company. So it only makes sense that the smartest recruiters use multiple channels, whether it’s LinkedIn, advertisements, and social networks.
How do you know which of these channels is the most effective? You visualize the sources of hire on your recruitment digital dashboard. It indicates information such as:
- The number of applicants originating from each source.
- Of all the applicants that came to the specific channel, how many were qualified?
With this operational KPI, you can better understand your recruiting expenditures, and stop using channels that are not bringing in interested candidates, which will save you some money. Likewise, you can spend more money on the channels that are actually bringing your organization the most interested, qualified people who are looking to be a part of your company.
6. Source of channel efficiency
Expanding on our previous point, source of channel efficiency is one of the recruiting metrics KPI that will help you evaluate the success and efficiency of your main candidate hire sources.
By identifying and analyzing your primary hiring sources, you can use the source efficiency metric to understand which sources convert the best-quality candidates and which ones need work.
Once you’ve gained an insight into candidate source quality, you can take definitive measures to place additional investment into the hiring channels that are performing well while optimizing the weaker touchpoints to improve your messaging and attract a wider range of talented candidates – all while driving down recruitment costs.
7. Sourcing channel costs
If your recruitment processes are disjointed, long-winded, and inefficient, your return on investment (ROI) will suffer significantly.
By gaining the ability to calculate and compare your recruitment costs per hiring channel (third-party job sites, Facebook, LinkedIn, recruitment services, etc.), you can make swift yet informed decisions concerning your activities or strategies surrounding each ongoing campaign.
For instance, you might find that your ad spending for Facebook is skyrocketing with little return on hiring investment. As such, you’ll be able to improve your communications or try halting paid advertising on that particular channel for a while. In essence, this savvy KPI will keep your recruitment strategies as economically efficient as possible.
8. Time to hire
Time to hire is a valuable recruitment metric, as it quantifies the number of days it takes between a candidate being approached for a specific role and when they actually accept the job. This KPI can sometimes be confused with the time to fill. The main difference between the two is that this metric starts when the candidate applies for a job, while this particular insight starts when the job requisition is approved.
The reason this information is useful is that it will show you how efficient your recruitment processes are, giving you the depth of insight you need to streamline every stage of the funnel.
If you drive down your time to hire, you will improve the quality of your hires. If you take too long, it’s more likely that a potential candidate will get snapped up by a competitor.
9. Cost per hire
Understanding how much money you are spending during the recruitment process can be a very efficient way to allocate spending. It’s important to look at all of your costs when hiring someone so that you can learn where you can cut costs during the hiring process without affecting the candidate’s quality or experience level.
Here are some of the factors that the HR metric ‘cost per hire’ helps discover:
- Recruitment time costs
- Costs of managers and employees that are involved in the hiring process
- Administrative costs that are linked to the process of training and implementing new employees
10. Applicants per opening
This is a great indicator for measuring job popularity. But just because a lot of people are applying for your job does not necessarily equate to something that’s positive for your company. It could indicate that the job description is too vague, for example.
But this insight can also give you a great starting place to begin narrowing down your job description while still maintaining that suitable candidates are applying for this position, even if fewer people are applying for that particular job.
These valuable KPIs will help you drill down into human resources metrics and hiring practices. Tracking these insights frequently will give extra depth to your overall recruitment strategy, ensuring it remains cohesive and productive at all times.
11. Application completion rate
Next in our recruitment metrics examples is the application completion rate. This particular insight will tell you how many potential applicants are dropping off or giving up on completing the process.
If your completion rate is consistently low, this will let you know that something within your application system is confusing, long-winded, or deemed irrelevant. Using this KPI, you can pinpoint the issue and optimize your application system or processes.
12. Hiring manager satisfaction
This is an interesting visual that you should include because you want to be able to understand how satisfied your managers are in relation to employee performance. Again, you can measure this by using a net promoter score (NPS) approach:
This three-tiered numeric system will give you a clear gauge of whether your hiring managers are unsatisfied, satisfied, or particularly happy with a hire. It’s a visualization that will help you understand whether your talent acquisition efforts are working on the whole.
For example, if your managers are satisfied, it implies that the candidate fits well within the team, which is an indication of a successful hire.
13. Recruitment funnel effectiveness
Circling back to the recruitment funnel, this effective insight offers an incredibly focused means of analyzing the effectiveness of every stage of your hiring journey - insights that surpass the processes from the candidate’s perspective alone.
As the digital age continues to shift and change, so do the dynamics of the hiring process. With more touchpoints, tools, and candidate assessment methods available than ever, gaining a panoramic insight into every effort and initiative is essential. The recruitment tunnel effectiveness KPI will help you do just that.
One of the most useful insights served up by this recruiting metrics dashboard KPI is the yield ratio per step – a calculation based on the number of applicants that have successfully completed each stage of the funnel over the total number of applicants that entered the stage.
By understanding this metric, you’ll learn where you need to refine your efforts for maximum recruiting success.
14. Recruiting conversion rate
Conversions are essential to determining the overall success of your efforts in a wide range of business-related areas, such as marketing and sales. And again – recruitment is no exception.
This particular part of a recruiting metrics dashboard is an essential HR performance indicator as it hones in on the performance of your internal human resources executives instead of solely focusing on potential employees.
By looking at both sides of the recruitment coin, you will gain a panoramic overview of your recruiters’ general performance. If you find that one of your talent recruiters’ acquisition rates have dwindled over time, you can get to the root of the issue, providing the training and mentorship to make a positive change.
Last but certainly not least, these recruiting metrics are focused on keeping your staff motivated, content, and productive across the business.
15. Talent Satisfaction
In many ways, your talent is the backbone of your entire business. Without an engaged, motivated workforce, your productivity and progress will dwindle.
As one of our most powerful talent acquisition metrics, this employee-centric NPS-style KPI will empower you to create a culture that keeps your talent satisfied at all times. By conducting frequent personnel satisfaction surveys and using this dynamic recruitment KPI to benchmark your business’s overall satisfaction levels, you can take direct strategic action to ensure your employees feel valued, engaged, and motivated in every key aspect of their working lives.
16. Candidate job satisfaction
How much does the job description match with what a new candidate is experiencing in the workplace? This insight measures employees’ expectations of their job satisfaction and can determine a realistic job preview. This helps to put into perspective the experience that your employees are having with your organization.
This KPI recruitment dashboard metric is not only pivotal for understanding the quality of your candidate experience. This invaluable talent-centric data can also help you gain insights that you can apply to your ongoing talent satisfaction strategies.
17. Selection ratio
Another key feature of any modern recruitment metrics template, the selection ratio KPI is based on your total number of hired candidates in comparison to your overall number of candidates over a certain timeframe.
This particular insight is worth measuring, as it provides an accurate idea of how many quality candidates you’re closing as part of your talent acquisition and recruitment processes. If you’re nurturing or interviewing a lot of candidates but not seeing many hires, you will be able to drill down into the issue and appraise the value of your communications, hiring tools, and assessment processes, making vital improvements in the process.
18. Employee turnover rate
As one of the most powerful metrics for recruiting, your employee turnover rate will give you a comprehensive insight into how your staff retention efforts are working.
Our employee turnover KPI is presented in a digestible bar chart format, offering a quick-glance insight into the percentage of voluntary versus involuntary turnover over a specific period. By tracking this talent acquisition dashboard metric regularly, you will be able to create an effective talent replacement plan in the event your retention rates drop.
Through frequent monitoring, you can get to the root of any staff turnover issues and make strategic decisions that will encourage staff loyalty and drive your turnover rates down.
19. First-year attrition
The insights featured here are great metrics and analytics in recruiting for measuring hiring success. First-year attrition can be broken down to be either managed or unmanaged, which means that the contract is either terminated by the employer, or the person in question leaves the company.
It could indicate that the job description did not meet the expectations of the candidate, or that the candidate did not fit well within the team.
20. Female-to-male ratio
Did you know? Gender diversity in the workplace is still a pressing issue. While we’ve come a long way in recent years, many sectors are seriously lacking in female talent – and to their detriment.
There are many benefits of having a fair, equal, gender-diverse workforce. If your workplace is imbalanced, this essential recruitment analytics KPI will help you make the kind of positive changes that will make your business better.
While this metric largely depends on candidate availability, by utilizing it to your advantage, you will be able to keep track of gender equality in your workplace and provide your recruitment staff with the information they need to attract a wider range of diverse talent. This recruitment-based KPI will thrust your business towards a brighter, more prosperous future.
21. Candidate Diversity
Diversifying your talent is essential to creating a fair, equal, and balanced work environment that benefits from a broad mix of perspectives, experiences, and skills.
To ensure you’re connecting with a wide range of amazing talent and ensure your organization doesn’t solely consist of like-minded clones, working with a candidate diversity metric is the way forward. Utilizing KPIs like this will ensure you’re grabbing the attention of an excellent mix of candidates from a number of recruitment channels while engaging a wider mix of talent at every stage of the pipeline.
22. Time to productivity
The time to productivity KPI measures how long it takes for a new recruit to find their feet, gel with the company culture, and start to work in a valuable, consistent way.
Time to productivity focuses on the time between the official hire and the time when a new recruit starts to fulfill their role consistently. This time frame varies from industry to industry, and by setting yourself a feasible benchmark, you can decipher whether your onboarding or initial training initiatives need improvement.
If you reduce your time to productivity, you will reap the rewards of better internal cohesion, improved talent retention, and commercial growth.
23. Time to promotion
By drilling down into a time-to-promotion KPI, you can see exactly how many of your hires have progressed within the organization over a certain timeframe.
This is important because, by reducing your time to promotion rates, you will essentially be making your internal training and talent nurturing initiatives more impactful, boosting retention rates in the process. Keeping quality employees is vital to success in the digital age, and this KPI will be your North Star in making your retention and development strategy the best it can be.
24. Dismissal rate
Next in our rundown of essential metrics for recruiting, we have the dismissal rate. Your employee turnaround rate is essential for assessing the value of your talent acquisition decisions and whether your new candidates fit with your company culture.
Dismissals are typically influenced by both the employer and employee, happening for a number of reasons, including contract termination, resignation, and personnel breaches. By making the dismissal rate a key fixture of your recruitment metrics template, you will be able to understand just how much talent loss you incur over a specific period and take targeted measures to drive down your turnover rates.
Here, it’s especially important to focus on retaining your junior talent, as these recruits will shape the future of your organization.
Now that we have included the top metrics you need to have for creating a powerful HR analytical report, we will delve into the topic even deeper by looking at some best practices and tips for efficient recruitment reporting.
25. Gender diversity by role
This particular recruitment metrics dashboard insight offers an at a glance snapshot of your male-to-female share of positions throughout the organization. Based on managerial as well as non-managerial roles, this will help you set as well as reach gender equality targets on a sustainable basis. If you spot an imbalance or you’re below target, you can take immediate action to improve your strategy as well as your hiring outlook for the better. This is an insight that you should monitor regularly, particularly if you’re in the middle of interviewing or onboarding for a variety of roles at the same time.
26. Ethnicity diversity by department
Much like the recruitment analytics example above, this powerful visual insight breaks down ethnicity-based diversity according to specific departments. Again, you can interact with this insight to hold yourself accountable to making fair and inclusive hiring decisions across the whole organization. If you notice a significant imbalance, you will be able to address the situation by making targeted strategic as well as cultural tweaks which will result in a fair, stronger, more inclusive workplace.
27. Turnover rate by group
This telling recruitment dashboard template insight offers a solid panorama of staff that have actively left the organization of their own accord. Broken down into specific genders, ethnicity groups, and those with disabilities, here you can pinpoint where your turnover rates are the highest and address the issue. By gaining this level of intelligence, you can identify weak spots swiftly and formulate recruitment campaigns that result in more inclusive, more impactful hiring choices.
28. Recruiting funnel by ethnicity
Last but certainly not least in our rundown of visuals we have a recruitment funnel by ethnicity. This essential recruitment KPI dashboard insight will tell you if any part of your recruitment funnel is narrow in scope or just plain biased. If you notice a strong lean towards a certain demographic or ethnic group, you can zoom into the specific parts of the funnel you believe to be the most biased and reconstruct your approach. Doing so will result in a culture, as well as a workplace, that demonstrates a true commitment to diversity while hiring the best possible candidates for various roles throughout the organization.
10 Tips to Create Your First Recruitment Report
Many of the world’s leading brands across sectors are using recruiting reporting and recruitment reporting metrics to not only source but to retain candidates that propel their business forward.
GAP, for instance, utilizes recruitment reports and KPIs to paint a panoramic picture of its current hiring processes to identify any weaknesses while capitalizing on its existing strengths. The forward-thinking brand also uses a recruitment metrics report to benchmark its talent-hiring success while tailoring its recruitment journey to better suit the needs of today’s digitally native job seekers.
A recruiting metrics dashboard is a powerful tool for online data analysis. If designed the right way, your recruiting metrics dashboard will help accelerate your company’s hiring efforts almost immediately.
To steer you towards recruitment reporting success and squeeze every last drop of value from your activities, here are five essential steps to consider:
1. Collect and curate your data
Before you start to physically compile your first recruitment report, it’s vital to collect all of the data that you believe is relevant to your efforts, strategies, and initiatives. Once you’ve identified your potential data sources, you should examine each insight and omit any information that you deem to be surplus to what’s required. Your ‘cleaned’ and curated data will form the foundations of your HR analytics report.
2. Prioritize data quality
When you’re developing your recruiter dashboard for data-driven success, it’s important to consider informational quality over quantity.
You can consolidate insights from a range of relevant sources, but without stripping away any data that is redundant, misleading or fails to align with your specific hiring goals, it’s unlikely to offer any real value. To ensure that you work only with the insights that count, you should work as a team to examine your sources in greater detail and proceed with those that serve up the most impactful insights.
Once you’ve examined your sources and whittled them down, you can start to think about the remaining data and which specific segments of information will help you reach or even exceed your targets. To achieve this, implementing a data quality management system is always a great practice.
3. Set your primary recruitment aims
Once you’ve cleaned and curated your data, you will have the direction you need to define your primary (or broader) recruitment aims and goals.
While “improving your recruitment efforts” is undoubtedly your main aim, it’s important to consider what your business needs to do to make it happen from a hiring and recruitment perspective.
For inspiration, your primary recruitment aims, or pillars, might be:
- We want to improve the return on investment (ROI) of our digital job board advertisements.
- We want to make the candidate experience better from a digital perspective.
- We want to reduce our staff turnover rate by engaging our existing employees and hiring better, more relevant candidates for our vacancies.
- We want to reduce our annual recruitment spend by a specific percentage.
These examples give you an idea of broader recruitment strategy aims. Once you know what you’re aiming for, you can refine these goals by taking the next step in the process.
4. Select the right KPIs
Remember – setting the right goals and targets is essential to recruiting analysis success. Once you’ve taken measures to curate your relevant data and set measurable hiring goals in a collaborative environment, you can use your KPIs to drill down further into your aims.
Armed with your primary aims and goals, you will be able to choose the right KPIs to help you track, measure, and monitor your efforts with pinpoint accuracy throughout the entire hiring journey and recruitment funnel. Doing so will ensure your business dashboards are optimized for success, covering every key aspect of your hiring and recruitment strategy.
For inspiration, check our guide on our most relevant HR-based KPIs and how to implement them into a comprehensive HR report.
5. Consider your audience
Before you create your recruitment report in full, take a moment to consider who will need to use or extract information from it. Will it be aimed at a particular campaign or department? Will you be presenting your data to senior executives? Will internal parties need to gain access to your reports? Take the time to answer these questions. For inspiration on how to communicate your information to others within your organization, explore our guide to selecting the right types of charts and graphs.
6. Tell a story
Data storytelling is a powerful tool, mainly because, as humans, we process narratives far better than any other form of information. When it comes to hiring talent, using your recruitment KPI template as a storytelling vessel will help you create an accurate profile of the kind of talent you're attracting and how successful your hires are in terms of value or longevity.
By arranging your recruitment analytics in a way that follows a logical format (and tells a tale), you will be able to see where you need to improve and what you need to achieve your goals. If you find, for instance, that you’re interviewing a consistent flow of candidates that fit your job spec, but your retention rates are dropping through the floor, you might find that your new hires don’t fit in with your company culture. Through data storytelling, discovering a trend like this will be abundantly clear.
7. Make sure your design is balanced
Recruitment is a fast-paced playing field that requires a great deal of fluidity, coupled with razor-sharp decision-making.
When you’re creating a recruitment report, it’s important to ensure your design is balanced. First of all, you should always remember that less is more and that space between information or visualizations is necessary. You should also design your dashboard to extract insights with ease rather than prioritizing aesthetics. Plus, you can generate white label dashboards to impress executives with a more professional look.
Let’s say you’re a busy hiring manager, and you’re hiring for a role that has historically seen a great deal of candidate churn. By having a recruitment dashboard that is not only equipped with the best recruiting metrics but also logical and easy to digest at a glance, you can make quick, confident decisions concerning your talent acquisition processes.
A vacant slot can cost an organization untold amounts of resources, so when it comes to recruitment metrics analysis accuracy, speed and clarity are vital. A solid design will ensure that it is the case.
To ensure your recruitment metrics and analytics processes are razor-sharp, check out our essential guide to dashboard design principles.
8. Use interactive dashboards
Armed with your information and neatly curated data, you should work with an interactive dashboard to create a report that will get real results. The best interactive dashboards are intuitive, easy to navigate, completely customizable, and present all of the insights you need in one central location. If you’ve completed steps one to three, selected the right KPI dashboard software, and taken the time to get comfortable with it, compiling your report will be easy, and everything will fall neatly into place. The best thing is – if you need to make tweaks or changes, you’ll be able to do so at your leisure.
9. Drill down into platform features
Once you’re up and running with your interactive recruitment KPI template, you should aim to get to grips with the key drill down features available at your fingertips.
The best analysis tools will allow you to drill down deep into specific pockets of information while filtering out any insights irrelevant to the task or issue at hand, saving time in the process. Carving out time to learn these features in detail will give you the power to squeeze every last drop of value from your data-driven efforts.
Another key consideration to make when working with recruitment KPIs examples and platforms is giving the right access to the right people within your organization. Doing so will ensure that everyone has access to a level of data that will allow them to perform to the best of their abilities, 24/7.
10. Never stop evolving
At this point, you’ll no doubt realize that you have a wealth of effective metrics for recruitment at your disposal.
Now, one of the most important recruitment metrics best practices you’ll ever learn is to keep on evolving your efforts. We live in a fast-paced digital age where the values, ideas, and skills of candidates are in a state of constant flux. Internally, you’re also likely to find that the roles within your organization continue to change or develop with the landscape around you.
That said, once your recruiting metrics dashboard template is firmly in place, you should carve out time to periodically access your KPIs and design to ensure you’re getting access to the most relevant metrics or visualizations. By making continual tweaks, you will ensure that your recruiter performance metrics are always optimized for success and ensure that your recruitment processes are the best they can be.
“Without the right succession planning put to play in human resources, we build for the future without a future.” – Mmanti Umoh
Summary & Next Steps
Here is a summary of all the recruitment metrics we have discussed:
- Offer acceptance rate
- Candidate experience
- Time to fill
- Quality of hire
- Source of hire
- Source of channel efficiency
- Sourcing channel costs
- Time to hire
- Cost per hire
- Applicants per opening
- Application completion rate
- Hiring manager satisfaction
- Recruitment funnel effectiveness
- Recruiting conversion rate
- Talent Satisfaction
- Candidate job satisfaction
- Selection Ratio
- Employee turnover rate
- First-year attrition
- Female-to-male ratio
- Candidates diversity
- Time to productivity
- Time to promotion
- Dismissal rate
- Gender diversity by role
- Ethnicity diversity
- Turnover rate by group
- Recruiting funnel by ethnicity
Data and analytics tools are evolving at a rapid pace. Technology and data are changing the way businesses develop strategies that impact their success, particularly when it comes to hiring and keeping talent. These tactics extend to recruitment strategies that are formulated around this constantly adapting world of data. In order to create the kind of intelligent, reliable strategies that are impacting the future of businesses, HR departments and managers are turning to recruiting KPIs.
“If you think hiring professionals is expensive, try hiring amateurs.” – Anonymous
We live in the age of information. Now that it’s possible to utilize recruitment analytics by embracing the power of dynamic recruitment KPI dashboards, you can take charge of effectively hiring new employees, measuring employee satisfaction, allocating hiring costs with intelligence, and understanding your candidates’ application motivations.
To squeeze every last drop of value from your KPIs, you need real-time recruitment dashboards that will improve your recruitment-based business intelligence solutions and, ultimately, push you ahead of the pack.
By adopting a mindset that understands the vital role of data within hiring and retaining employees, you will ultimately connect with the tools as well as methods that will make your organization as strong, inclusive, and adaptable as it can be, now and long into the future. Now is the time to strike.
Now that you understand the power of metrics and analytics in recruiting, it's time to try datapine’s free trial and take that first big step toward business intelligence enlightenment.